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Horse Power NEC Taupo NEC Christchurch

Level 2 Tool Kit

Guidance, resources and templates to assist Area Groups/Clubs and Organising Committees with navigating Level 2 requirements.

Alert Level 2 Plans

These documents will be updated frequently, and we will make sure the most up to date version is on the website.  We will monitor the government Alert Levels as we move back up or back down through alert levels 2 and 1, and if there is more flexibility for activities such as equestrian, we will be sure to update these recommendations in line with government advice. 

Current Alert Level – updated 21/10/2021

Northland is at Alert Level 2.

Auckland is at Alert Level 3 – Step 1 with some restrictions eased.  This will be reviewed on 1 November 2021.

Parts of Waikato are at Alert Level 3.  These include:

  • Waitomo District, including Te Kuiti
  • Waipa District
  • Ōtorohanga District
  • Raglan
  • Te Kauwhata
  • Huntly
  • Ngāruawāhia
  • Hamilton City and some surrounding areas 

Cabinet will review Waikato settings on  27 October 2021.

The rest of New Zealand is at Alert Level 2.

Mandatory Sign In Requirements

On Tuesday 22 August, the Government announced that mandatory record keeping is being introduced for busy places and events to ensure quick contact tracing.

This means those responsible for businesses and events will need to ensure people keep a record when they visit, either by scanning QR codes with the COVID-19 Tracer App or making a manual record.  

Some recommendations for record keeping are listed below.

QR Codes

Help people keep track of where they’ve been by displaying an NZ COVID Tracer QR code poster.  Click here for instructions on how to get your QR Code poster.

If you are unable to create a QR code for any reason, please contact [email protected] for assistance and we can create one for you.

Resources, Templates and Guidelines

If there is a particular template that you are after than is not in our toolkit, please let [email protected] know and we will do our best to provide you with what you require or point you in the right direction.

Record Keeping Options


Any contact tracing register or record keeping system that you use must collect this information:

  • Full name
  • Phone number and/or email
  • Address
  • Date
  • Time in and out
  • Signature

Create your own

Create your own or download a register form at

Make sure your register is hygienic. Assign someone to complete the register for your event or visitors, so only one person is touching the pen and paper. Or sanitise the
pen after every use, and ask users to sanitise hands before and after writing their details.

Keep your register in a secure place for 2 months.  After 2 months from the date of record, you must destroy the register.

Equestrian Entries

If your event uses Equestrian Entries, then great news, they have adapted their software to include contract tracing.  It will be able to create a log of all Officials, Volunteers, riders and their support team. 

Event Secretaries will find instructions on how to use the added functionally in the knowledge base (link below).  They also plan to hold some online sessions for secretaries.

If you would like more information about how Equestrian Entries can help your event please contact them via one of the following:


iDMe is a touch free sign in and contact register and the best news is that iDMe is FREE for all non-commercial use relating to community sport within New Zealand.

Every sports organisation, club and school in New Zealand has now been turned on for the QR code scanner module. If you are a sports administrator, you can get started with the QR Scanner by finding your organisation in the Sporty directory here.  If your Area Group/Club or Organising Committee is not showing in the directory please contact [email protected]

Then follow these instructions once you’re on the Sporty page for your organisation.


Main-Events Online entry makes it easy for organisers to comply with COVID-19 Tracing requirements as all contact details are captured during the online entry process including names of any others accompanying the rider. Then on arrival, the participant checks in online at And checks out online at the end of the show. Spectators not associated with a rider can also check in online without entering the show provided they are registered as a User on No need to go to the office!

Main-Events has always been able to track officials and volunteers attending the show and capture their details as well so we can offer an all inclusive system for ESNZ shows. Shows are invited to try the system out as we are offering free online entry for small shows and training days over the winter – no strings attached.

For further information, contact Victoria Martin at [email protected]